Hey [Participant First Name],

Thanks for your willingness to participate in our research study. Please read this email carefully as it contains important information you need to know for this project.

Call Time & Date: [Start time - End time] on [Date]

Compensation: [Details of Compensation]

5 minutes before our session:

Starting the session:

You will not need to download an extension for this study. Use any browser you'd like.

  1. Open up this link: [insert Interview Participant Link]

  2. Follow the instructions in the video below. [link is also here]


For the researcher/moderator

This template gives you relevant pointers that will help the participant succeed, but we recommend that you add information and details that are relevant to your particular project. A few additional things you may want to include in your email:

  • Details about what your interview will be focused on

  • Info about what a participant should do if they need to cancel or reschedule

  • Reminder for the participant to connect from a place with strong wifi (guidelines for connection in this article) and no background noise

  • Contract / Consent Form for participant to sign — if applicable

  • Links to an external survey etc. — if applicable

Other Participant Email Templates

LiveShare - Remote Moderated usability studies

Tasks - Unmoderated step-by-step studies
SelfTest - Unmoderated concept testing

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